2 Admin-Clerical jobs

Job Description : We are looking for a responsible Admin Officer to perform a variety of administrative and support tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, managing our company's general administrative activities and providing support on JA Program execution as required. Requirements: 1.    Fresh Graduates and Diploma Holders are welcomed to apply. 2.    Excellent time management skills and ability to multi-task and prioritize work. 3.    Attention to detail and problem-solving skills. 4.    Excellent written and verbal communication skills. 5.     Proficient in MS Office (Word, Power Point and Excel) Responsibilities: 1.      Organize and schedule meetings and appointments 2.      Maintain contact lists 3.      Produce and distribute correspondence memos, letters, faxes and forms 4.      Develop and maintain a filing system 5.      Book travel arrangements 6.      Submit and reconcile expense reports 7.      Generate reports 8.      Assist in preparing and monitoring invoices 9.      Contribute to team effort by accomplishing related tasks as needed 10.    Receive, sort and distribute the mail 11.    Maintain up-to-date employee holiday records 12.    Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Job Description :   Work closely with customer and vendors to determine the most cost efficient methods to manage them. Efficiently manage operational transactions for vendors: including purchase orders to vendors, shipment tracking, warehouse communications and invoicing. Designing billing and invoicing templates and provide P&L support. Perform labour cost analyses, freight /cost analyses business process analyses. Responsible for validating coding and processing of all expenses. Ensuring all agreed changes to cost models and rates of award are executed correctly and flow to system / manual billing system Month end cost and revenue accruals and adjustments. Performing deep dive analytics for scrutinise performance data, cost variance, test hypothesis and value proposals Own the customer credit files and manage them efficiently on a month to month basis. Work on the preparation of budgets and forecasts. Ad hoc reporting as requested by clients Assist internal and external stakeholders with account enquiries Liaise with internal staff at all levels and support team with administration duties Coordinating the budget process Other duties as directed by the Financial Controller   Job requirements: 3 years’ experience within a solution/ analyst / billing role, preferably gained in a 3PL environment, or similar Min. Tertiary qualification is desirable however extensive industry experience will be considered Extremely proficient attention for detail and accuracy. High level of verbal and written communication skills. High degree of IT literacy including superior skill in Excel. The ability to multi task and to resolve issues in a prompt and accurate manner. Reliable with a strong work ethic. Strong organisational skills Ability to handle high volumes of work with a level head. Embrace change and thrive in a fast-paced environment Contribute to team culture and have a passion for personal & professional development Love going the ‘extra mile’ and have a passion for problem solving Have a positive attitude and be able to stay calm under pressure